Yes!
To a Safe, Healthy, Magical Meeting of the Minds! |
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Ten Days Left To Register
For the Party at the End of the World!
Advance Registration for PHIP's Meeting of the Minds 2021will close at 11:59 pm Pacific Daylight Time on September 15. If you not yet registered but are considering joining us, here are some answers to frequently asked questions.
1. Yes, you must be a current member of an approved Parrot Head Club Chapter to attend. All registrants just be confirmed by their club leaders, who will verify membership in good standing. If try are unsure whether your registration has been confirmed, please
check with your club leader.
2. Yes, there will be a COVID screening and safety and health protocol in effect at the event (see below). Several independent promoters have joined us in instituting similar protocols for indoor events elsewhere on the island during MOTM week.
3. Yes, there is a wait list for rooms at the Casa Marina host hotel. Please contact Michele at MOTMLodging@gmail.com to be added to the list. However, you must be registered for MOTM to be added to the wait list, so please be sure to have alternate lodging
arrangements in place.
4. Yes, we are expecting a good turnout despite the challenging conditions. Registtrations exceed those for any previous non-anniversary (10,20, 25) year.
5. Yes, it's possible that there will be late or on-site registration permitted. The Board may decide however, to prohibit or limit on-site registration due to capacity concerns or challenges related to COVID screening. If late registration is permitted, the
fee will be $125 plus the $10 cost of joining the Key West Parrot Head Club. Late registrants will not receive complimentary MOTM21 gift bags.
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Register at
www.PHIP.com
Must be a verified Parrot Head Club member to attend.
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Yes!
We are insane AND responsible. It's a potent combination.
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November 3-7, 2021 Key West, FL
PHIP Board and MOTM Team Approve Health and Safety Plan To Get Parrot Heads Back on Our Phins Again!
At its meeting on August 22nd, the five members of the PHIP Board unanimously adopted a proposal of the MOTM21 Team to go forward with the event, adopting the outline of a MOTM21 Health and Safety Screening Protocol to ensure that the event is held in as safe
a manner as is practical. This protocol is similar to that adopted by national event promoters LiveNation and AEG for outdoor festivals and concerts. It goes without saying that we cannot eliminate the inherent risks of travel and gathering, and everyone must
make the personal decisions regarding assumption of risk, but our screening and health protocol will seek to reduce the risk and will include the following:
1. Every attendee, including musicians, press and vendors must produce a negative COVID PCR or antigen test reported within the 72 hours prior to registration. Such tests are widely available at no charge per federal law. This requirement will be WAIVED for
those who voluntarily submit proof of full vaccination - evidence that the second of the Pfizer or Moderna vaccines or the single-shot J&J vaccine was administered two weeks or more prior to registration. We will shortly announce a procedure for clearing the
process of vaccination proof IN ADVANCE of the event to simplify and expedite your registration process.
2. Temperature Check at EACH ENTRY to the premises. We will be working with local health officials to set a temperature cutoff point and follow up procedures for any temperature screen which raises concern.
3. Hand sanitizing stations will be situated around the grounds.
4. Guests are asked to isolate immediately if experiencing symptoms of COVID19.
5. Masked Staff. The Casa Marina Hotel has agreed that staff members interacting with guests will be masked. The Hilton Corporation does not require COVID vaccination or screening of its employees at this time. We are working with the Casa to ensure s safe
staff, including the prospect of staff being able to voluntarily submit to our screening processes as an alternative to mandatory masking.
The PHIP Board and MOTM team join the city of Key West in strongly urging all who plan to travel to Key West to get vaccinated. This is not only the best way to reduce risk to ourselves, each other and the host community, but it is also the best way to
simplify the screening process and the work of our volunteers.
This plan will be further detailed and supplemented as we get closer to the event. Please note that these protocols apply to the "official" Meeting of the Minds event and will differ for the Wednesday and Sunday programs which are open to non-registrants.
All of these measures are subject to adjustment based on changing conditions and data and also on local law and regulation. We intend to work with the leaders and health officials of our beloved host city, and to the best of our ability, be respectful of and responsive
to their requests of us, whether or not their requests have the force of law.
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Yes!
We are collecting new toys (or gift cards from Walgreens) for the Monroe County Salvation Army and kids' shoes for Cheryl's Shoe Drive. Please drop off at the Mini Mart!
Yes!
We are collecting baskets from Parrot Head Clubs for our fundraising raffles to benefit local Key West charities. Plan to drop off at the Mini-Mart! More info to come!
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On the Agenda:
Meeting of the Minds isn't ALL about the music. We got some Parrot Head business to do, too! Here's some of the important dates and times that do not appear on your music schedule. Unless otherwise noted, all events are at the Casa Marina Resort.
Wednesday November 3
10 AM- Noon Goody Bag Stuffing
Jim Brogren and Kathy Pfister co-chair this operation and will be posting shortly in the MOTM Facebook Group to seek volunteers, capped at 100, to assist in the stuffing. Volunteers also receive their credentials and gift bags following this event, which is
accompanied by live entertainment.
5pm-7pm Lone Palm Auction Preview
With music by Aaron Scherz and John Frinzi. Check out the amazing one-of-a-kind Buffett Memorabilia included in the Lone Palm's annual auction. You need not be registered to attend the preview but must be registered to attend the auction later in the weekend.
Thursday, November 4
9AM - Registration Opens
9AM-4PM Blood Drive
Signup Announcements Coming Soon!
10-11 AM Regional Communicators Meeting
11 AM - Noon Social Media Breakout Session
Topic TBA - Vince MacQueen
9AM-5 PM MOTM Mini Mart Open
Friday, November 5
9AM-Noon Blood Drive
Signup Announcements Coming Soon!
9AM-10AM (Tentative) Press Conference and VIP/Sponsor Photo Session
9AM-5 PM MOTM Mini Mart Open
10AM-12 Noon Club Leaders Brunch (Conch Republic)
Saturday, November 6
8-11 AM Zonta Walk
Help Stomp Out Breast Cancer.
Register at https://runsignup.com/Race/FL/KeyWest/ZontaABC5K.
9 AM-10AM Wesbite Breakout Session
Topic TBA - Joe Klen
9 AM - 3 PM MOTM Mini Mart Open
10AM -11AM General Membership Meeting
President Bill Brehm
11 AM - Noon Lone Palm Foundation Auction
Jim Brogren
8PM-9PM - PHIP Gathering for 75th Birthday Toast and Sing-Along
Check Presentation to Singing for Change with Judith Ranger Smith
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Meet Our New Friends at MOTM 21:
Margaritaville Island Reserve Resorts
Margaritaville Island Reserve Resorts by Karisma are your presenting sponsor for Meeting of the Minds 2021! They're introducing Margaritaville's first ever luxury gourmet resorts - one already opened in the Cancun area and two more on the way in Mexico and
the Dominican Republic!
The even bigger news is that the Pholks at Margaritaville Island Reserve know that we parrot heads are their people! They offer great specials for Parrot Heads and are ready to deliver group travel and special events for Parrot Head Clubs. They are excited
to be an MOTM Partner and Sponsor and even more excited to meet us all at the event and at the Club Leaders Brunch on Thursday, November 4.
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The Art of the Co-Write: A Preview
We at PHIP and MOTM are super excited about our MOTM Convention Guide and Program this year, a content-rich quality publication and keepsake that will be provided to every MOTM registrant. This is made possible by the writing and production team of
The Mango, an absolutely gorgeous subscription-based bi-monthly magazine for people like us. Visualize the best print publication for beach and music loving escapists you can imagine. Now add two helpings of greatness and a dessert. That's The Mango. And
yeah, it's that good. And we are grateful that they are sharing some of that greatness with us as an MOTM21 sponsor. Check them out, and subscribe today!
One of the articles in the program is called "The Art of the Co-Write," and is based on this gently edited 40-minute Zoom interview with songwriters and MOTM scheduled performers Donny Brewer, Eric Erdman, Aubrey Wollett and Erica Sunshine Lee.
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You are receiving this email because you've either registered for this year's MOTM or have attended one in the recent past. This email blast is used both to encourage registration and to inform those already registered about the
event as it approaches. If you know someone who should be receiving this email, be sure to have them check their filtered email folders. Anyone wishing to be added to the list can do so by sending their name, email address and parrot head club affiliation
to motmdoc@phip.com.
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