[MCOH-EH] Electronic Reporting of workplace injuries

[Miehe, Julie]

We use our electronic workers compensation program to submit these forms now. We are currently using Riskmaster.  It only moves up the date in which it must be reported. I am anticipating getting the information from OSHA as I have in the past. Our BLS reporting system comes from the State Lab of Hygiene currently and we submit all of these reports electronically currently. Not a big change just change in dates of reporting and posting.
Julie Miehe RN
Julie Miehe BSN, COHN-S, CM
Employee Health/Workers Compensation
St. Mary's Hospital
700 S Park St
Madison, WI 53715
Phone: 608-258-6974
Fax: 608-259-3239
Hours: Mon - Fri  7:00am to 3:30pm

Strive not to be a success, but to be of value. Albert Einstein



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Today's Topics:

   1. Re:  Electronic reporting of workplace injuries (Dr Joe Fanucchi)


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Message: 1
Date: Tue, 17 May 2016 19:00:51 -0700
From: Dr Joe Fanucchi <drjoe at meditrax.com>
To: mcoh-eh at mylist.net
Subject: Re: [MCOH-EH] Electronic reporting of workplace injuries
Message-ID: <b71a24c5-43f8-70d7-d3f2-5ee67e4adc70 at meditrax.com>
Content-Type: text/plain; charset="windows-1252"; Format="flowed"

On 5/16/2016 12:42 PM, Angeli Mancuso wrote:
>
> Not sure why I?m feeling blindsided by this news
> http://www.jdsupra.com/legalnews/moving-workplace-injury-and-safety-34458/.
> I was just reading the most recent AOHP e-bytes and noticed the
> article referring to electronically submitting injury information. I
> knew we were expecting this for incidents of work-place violence but
> did not understand the potential for our 300 logs.
>
> Does anyone have a plan in place or has OSHA even determined the means
> in which to report?
>
> Be well,
>
> Angeli
>
> *//*
>
> */Angeli Mancuso/*, RN, COHN-S/CM
>
> Employee Health & Safety Manager
>
> Ph: 805.569.7866/Internal Ext. 57866
>
> Fax: 805.569.8271
>
> a1mancus at sbch.org <mailto:a1mancus at sbch.org>
>
> www.cottagehealthsystem.org <http://www.cottagehealthsystem.org/>
>
> Description: EMAIL SIG- CH
>
------------------------------------------------------------------------
Greetings colleagues,

The finalized OSHA requirement mandates that health care employers with
250 or more employees must submit 2016's Form 300A (Summary of Work Related Injuries and Illnesses) data by July 1, 2017. It also mandates that data for 2017 incidents recordable on Form 300A, Form 300 (Log of Work-Related Injuries and Illnesses) and Form 301 (Injury and Illness Incident Report) must be submitted electronically by July 1, 2018. Other employers (depending on their size and the nature of their business) must also submit these reports electronically.

MediTrax -- like other occupational health software applications -- has been able to produce Form 300A, Form 300, and Form 301 reports for many years. These reports can all be printed to PDF electronic documents using the CutePDF printer driver or any printer driver capable of generating PDF documents. However, what OSHA has NOT made clear is

  * where the "electronic reports" must be sent (the language of the
    current regulation is that the reports must be sent */"to OSHA or
    OSHA?s designee"/*), and
  * the specific format for submitting the information (which we can
    only hope will not require manual data entry on an OSHA website).

The regulation also provides in ?1904.41(b)(6) that */"OSHA will provide a secure Web site for the electronic submission of information. /**/The website will include web forms for direct data entry and instructions for other means of submission (e.g. file uploads)/**/,"/* but the updated regulation seems to have omitted the URL of that website as well as any indication of their definition of "file uploads". I suspect that neither the website nor the instructions actually exist yet. I have contacted OSHA's national and regional offices, but nobody seems to have a clue as to how the regulation will actually be implemented.

Regards,

Joe Fanucchi

--
*Joe Fanucchi MD FACOEM*
President and Medical Director
MediTrax / OHS, Inc. <http://www.meditrax.com/>
o:925-820-7758
c:925-368-3367
<http://www.meditrax.com/>
/MediTrax software: Everything you need, at a fraction of the cost!/
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