[MCOH-EH] MCOH-EH Digest, Vol 251, Issue 145-Releasing the Employee Health Record

Diane Shaw diane.shaw at tuality.org
Thu Jun 23 12:42:31 PDT 2016
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I send the entire record to Human resources  when Joint Commission is on site and they are randomly auditing the record. I turn the record over to the Chief Human Resource Officer. 

The only other time is when the Chief Human Resource Officer requests it for a legal case which we have been legally required to turn over a copy.

Diane M. Shaw, RN, BSN, CIC, COHN-S
Tuality Healthcare
Employee Health Services
335 S.E. 8th Ave
Hillsboro, OR 97123
Phone: 503.681.1444
Fax: 503.681.4170
Tues.-Fri. 0730-1700 hours


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Sent: Thursday, June 23, 2016 12:13 PM
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Subject: MCOH-EH Digest, Vol 251, Issue 145

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Today's Topics:

   1. Re:  Releasing the Entire Employee Health Chart
      (Spivey, Christine)
   2. Re:  Releasing the Entire Employee Health Chart
      (Barb.Maxwell at HCAHealthcare.com)


----------------------------------------------------------------------

Message: 1
Date: Thu, 23 Jun 2016 19:04:03 +0000
From: "Spivey, Christine" <cspivey at CCGH.org>
To: MCOH/EH <mcoh-eh at mylist.net>
Subject: Re: [MCOH-EH] Releasing the Entire Employee Health Chart
Message-ID:
	<CC163D9A9192C245BFAE30D8E314C10A0BD6B941 at CGHEXCHANGE.CCGH.org>
Content-Type: text/plain; charset="us-ascii"

I release only information asked for.  I do NOT send the employee entire record.
Christine
[Email Signature LOGO]

Christine Spivey BSN, RN
Employee Health / Worker's Compensation
Carteret Health Care
3500 Arendell Street, Morehead City, NC 28557
Office: 252 808-6480  |  Fax:  252 808-6676  |  cspivey at ccgh.org

Confidentiality Notice:  This email, including any attachments, contains CONFIDENTIAL information.  The information is intended only for the use of the individual(s) or entity named above.  If you are not the intended recipient, you are notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this email is not permissible.  If you have received this email in error, please notify the sender immediately by replying email and destroy all copies of the original message



From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Sampson, Deborah
Sent: Thursday, June 23, 2016 2:47 PM
To: MCOH/EH
Subject: Re: [MCOH-EH] Releasing the Entire Employee Health Chart

I would not release without employee's permission.

Deborah A. Sampson, PhD, APRN, COHN-S, FAANP Director Employee Health and Wellness Services
Southern New Hampshire Health   P.O.Box 2014   8 Prospect Street   Nashua, NH 03060
p(603) 281-8583  f (603) 577-5665
deborah.sampson at snhhealth.org<mailto:deborah.sampson at snhhealth.org>

[cid:image002.png at 01D12056.31ABE440]



From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Kanchan Dibert
Sent: Thursday, June 23, 2016 2:40 PM
To: mcoh-eh at mylist.net<mailto:mcoh-eh at mylist.net>
Subject: [MCOH-EH] Releasing the Entire Employee Health Chart

I'm in a private 400 bed community hospital in North Carolina. We routinely send information from the Employee Health chart for regulatory review, such as when OSHA, the Joint Commission or  the NC Department of Health is on site. We send only specific information from the chart, such as vaccinations, TST's FIT tests pr Hep B immunity.

The hospital's "compliance" and "legal" departments are asking Employee Health Services to release the entire chart to them prior to these reviews. Does anyone do this, or release the entire employee health chart to any other departments owned by the hospital, or is it standard to release only information that's asked for to your own hospital's legal/compliance departments?

I would appreciate any input since I'm having trouble finding this specific information.
Thanks!



Kanchan P. Dibert MD
Medical Director, CaroMont Occupational Medicine and Employee Health
2555 Court Drive, Suite 120
Gastonia, NC 28054
Phone: 704.834.3070
Fax: 704.834. 3073
kanchan.dibert at caromonthealth.org<mailto:kanchan.dibert at caromonthealth.org>
caromonthealth.org







-----------------------------------------

This message and any included attachments are from CaroMont Health Inc. and are intended only for the addressee(s).The information contained herein may include trade secrets or privileged or otherwise confidential information.  Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful.  If you received this message in error, or have reason to believe you are not authorized to receive it, please promptly delete this message and notify the sender by e-mail with a copy to mailadmin at caromonthealth.org<mailto:mailadmin at caromonthealth.org>



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Message: 2
Date: Thu, 23 Jun 2016 19:12:47 +0000
From: <Barb.Maxwell at HCAHealthcare.com>
To: <mcoh-eh at mylist.net>
Subject: Re: [MCOH-EH] Releasing the Entire Employee Health Chart
Message-ID: <BFB6F2BF-A68B-4242-AE90-B98CBC677E98 at HCAHealthcare.com>
Content-Type: text/plain; charset="windows-1252"

Agreed Deborah

Sent from my iPhone

On Jun 23, 2016, at 2:48 PM, Sampson, Deborah <Deborah.Sampson at snhhs.org<mailto:Deborah.Sampson at snhhs.org>> wrote:

I would not release without employee?s permission.

Deborah A. Sampson, PhD, APRN, COHN-S, FAANP Director Employee Health and Wellness Services
Southern New Hampshire Health   P.O.Box 2014   8 Prospect Street   Nashua, NH 03060
p(603) 281-8583  f (603) 577-5665
deborah.sampson at snhhealth.org<mailto:deborah.sampson at snhhealth.org>

[cid:image002.png at 01D12056.31ABE440]



From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Kanchan Dibert
Sent: Thursday, June 23, 2016 2:40 PM
To: mcoh-eh at mylist.net<mailto:mcoh-eh at mylist.net>
Subject: [MCOH-EH] Releasing the Entire Employee Health Chart

I'm in a private 400 bed community hospital in North Carolina. We routinely send information from the Employee Health chart for regulatory review, such as when OSHA, the Joint Commission or  the NC Department of Health is on site. We send only specific information from the chart, such as vaccinations, TST's FIT tests pr Hep B immunity.

The hospital's "compliance" and "legal" departments are asking Employee Health Services to release the entire chart to them prior to these reviews. Does anyone do this, or release the entire employee health chart to any other departments owned by the hospital, or is it standard to release only information that's asked for to your own hospital's legal/compliance departments?

I would appreciate any input since I'm having trouble finding this specific information.
Thanks!




Kanchan P. Dibert MD
Medical Director, CaroMont Occupational Medicine and Employee Health
2555 Court Drive, Suite 120
Gastonia, NC 28054
Phone: 704.834.3070
Fax: 704.834. 3073
kanchan.dibert at caromonthealth.org<mailto:kanchan.dibert at caromonthealth.org>
caromonthealth.org<http://caromonthealth.org>







-----------------------------------------

This message and any included attachments are from CaroMont Health Inc. and are intended only for the addressee(s).The information contained herein may include trade secrets or privileged or otherwise confidential information.  Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful.  If you received this message in error, or have reason to believe you are not authorized to receive it, please promptly delete this message and notify the sender by e-mail with a copy to mailadmin at caromonthealth.org<mailto:mailadmin at caromonthealth.org>



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