[MCOH-EH] process for notifying employees of a potential exposure

[Belinda D. Mead]

Question: How does this form of communication protect staff rights to HIPAA?  I either call or email staff direct.  I notify  director if employee needs to be dismissed and also when cleared to return to work as does our workman’s comp for return to work. Example: such as with shingles or chickenpox.

Belinda Mead RN, MSN, PLNC
Education Coordinator and Occupational Health Nurse
Williamson Medical Center
4321 Carothers Parkway
Franklin TN. 37067
Email: bmead at wmed.org<mailto:bmead at wmed.org>
Phone: 615-435-5128
Fax:    615-435-7403


HIPAA NOTICE:  The information transmitted within this email or in any attached documents is intended solely for the individual or entity to which it is addressed.  That information may contain confidential and/or privileged material.  If you believe you have received this email in error, please immediately contact the sender and delete the material from your system.

From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Tebolt, Allison
Sent: Tuesday, November 17, 2015 11:24 AM
To: MCOH/EH
Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure

What is the mechanism used for the Sharepoint?

From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Amy Behrman
Sent: Tuesday, November 17, 2015 11:16 AM
To: MCOH/EH
Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure

We do the same with the addition of a secured Sharepoint for the managers to populate with exposed staff names. Then the Occ Health nurses use that to communicate clearance status back to
Managers and Infection Control. This certainly doesn't eliminate additional emails and phone calls, but it helps.

Amy Behrman,MD
University of Pennsylvania
215-662-3192


On Nov 17, 2015, at 11:06 AM, Hudson, T. Warner <TWHudson at mednet.ucla.edu<mailto:TWHudson at mednet.ucla.edu>> wrote:
Infection Prevention sends an e-mail to the department manager(s) including confirmation of organism, date(s) of exposure, locations and definition of exposure along with a tracking tool and instructions for the manager to include the names of employees meeting the aforementioned criteria and to follow up at Occupational Health.  This works great 95 % of the times except 4 pm on a  Friday when phone calls are added.

T. Warner Hudson, MD FACOEM, FAAFP
Medical Director, Occupational and Employee Health
UCLA Health System and Campus
Office 310.825.9146
Fax 310.206.4585
Pager 800.233.7231  ID 27132
E-mail twhudson at mednet.ucla.edu<mailto:twhudson at mednet.ucla.edu>
Website www.ohs.uclahealth.org<http://www.ohs.uclahealth.org>

From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Higazi, Patricia
Sent: Tuesday, November 17, 2015 6:02 AM
To: 'MCOH/EH'
Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure

We send notification to all relevant managers and they are responsible for contacting their staff via their call back tree.  We also have an alert flag on the first age of our intranet that has a message such at “pertussis exposure alert: units 8c, ER, Transport Respiratory etc., Contact Occupational health @ 88899”

Patricia Higazi RN BSN COHN
Occupational Health Director
CHKD, Norfolk, VA
Tel: (757) 668 7491
Fax: (757) 668 8775

From: MCOH-EH [mailto:mcoh-eh-bounces+higazipj=chkd.com at mylist.net] On Behalf Of Thrasher, Terri
Sent: Monday, November 16, 2015 8:51 PM
To: MCOH/EH
Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure

We send notification to all.
Ask that managers ensure that all either receive the email or are called if they are not at work.

From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net]<mailto:[mailto:mcoh-eh-bounces at mylist.net]> On Behalf Of Tebolt, Allison
Sent: Monday, November 16, 2015 8:32 PM
To: mcoh-eh at mylist.net<mailto:mcoh-eh at mylist.net>
Subject: [MCOH-EH] process for notifying employees of a potential exposure


List,

Please share your most expeditious and efficient ways of notifying a large number of employees of their potential risk of exposure, particularly in off shifts such as weekends and holidays. Thank you.

Health Quest has a secure e-mail policy.

To learn more about this policy and how to send and receive confidential and sensitive information, click Here<https://urldefense.proofpoint.com/v2/url?u=http-3A__userawareness.zixcorp.com_sites_index.php-3Fb-3D34097e0b8324f132014f612bd48e2492-26type-3D1-26p-3D0&d=BQMFAw&c=P0c35rBvlN7D8BNx7kSJTg&r=Jmg5o1TWVLt02_ZQHrHWz9cq2GUFrnmW1sIeobramoY&m=c0fljTx7X4j05RhUTEq8zPY4pz6ZPAZoKL9HeSIppZQ&s=x7a8oqi4hP8D0y_L4u0rBn8tOnkcKQOI4m-ca4Cwwn0&e=>
If you need assistance, please Send a message to the Help Desk<mailto:hqithelpdesk at health-quest.org> or call 845-483-6789.

The information contained in this e-mail is intended for the use of the named recipient only. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify me immediately by using your reply option to advise me of such error. Thank you

________________________________

IMPORTANT WARNING: This email (and any attachments) is only intended for the use of the person or entity to which it is addressed, and may contain information that is privileged and confidential. You, the recipient, are obligated to maintain it in a safe, secure and confidential manner. Unauthorized redisclosure or failure to maintain confidentiality may subject you to federal and state penalties. If you are not the intended recipient, please immediately notify us by return email, and delete this message from your computer.
---------------------------------------
The MCOH-EH List is moderated by Joe Fanucchi MD FACOEM and Mike Band DO.
List membership is free, but only subscribers may post to the list.
To post send messages to: mcoh-eh at mylist.net<mailto:mcoh-eh at mylist.net>
To become a subscriber, or to change your subscription options (turn off email while you're on vacation, etc):   http://www.mcoh-eh.net
MediTrax / Occupational Health Systems, Inc. provides financial support to ensure the list remains a free resource for the occupational health community.
---------------------------------------
List archives (public): http://mylist.net/archives/mcoh-eh/
---------------------------------------
Send administrative requests to: drjoe at meditrax.com<mailto:drjoe at meditrax.com>
---------------------------------------

Health Quest has a secure e-mail policy.

To learn more about this policy and how to send and receive confidential and sensitive information, click Here<http://userawareness.zixcorp.com/sites/index.php?b=34097e0b8324f132014f612bd48e2492&type=1&p=0>
If you need assistance, please Send a message to the Help Desk<mailto:hqithelpdesk at health-quest.org> or call 845-483-6789.

The information contained in this e-mail is intended for the use of the named recipient only. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify me immediately by using your reply option to advise me of such error. Thank you
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mylist.net/archives/mcoh-eh/attachments/20151117/2b7b6b73/attachment.html>