[MCOH-EH] process for notifying employees of a potential exposure

[Amy Behrman]

The Sharepoint is password protected and has only work clearance status (that the managers are required to have). There are no clinical or demographic data 

Amy Behrman,MD
University of Pennsylvania
215-662-3192


> On Nov 17, 2015, at 2:10 PM, Belinda D. Mead <bmead at wmed.org> wrote:
> 
> Question: How does this form of communication protect staff rights to HIPAA?  I either call or email staff direct.  I notify  director if employee needs to be dismissed and also when cleared to return to work as does our workman’s comp for return to work. Example: such as with shingles or chickenpox.
>  
> Belinda Mead RN, MSN, PLNC
> Education Coordinator and Occupational Health Nurse
> Williamson Medical Center
> 4321 Carothers Parkway
> Franklin TN. 37067
> Email: bmead at wmed.org
> Phone: 615-435-5128
> Fax:    615-435-7403
>  
>  
> HIPAA NOTICE:  The information transmitted within this email or in any attached documents is intended solely for the individual or entity to which it is addressed.  That information may contain confidential and/or privileged material.  If you believe you have received this email in error, please immediately contact the sender and delete the material from your system.
>  
> From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Tebolt, Allison
> Sent: Tuesday, November 17, 2015 11:24 AM
> To: MCOH/EH
> Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure
>  
> What is the mechanism used for the Sharepoint?
>  
> From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Amy Behrman
> Sent: Tuesday, November 17, 2015 11:16 AM
> To: MCOH/EH
> Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure
>  
> We do the same with the addition of a secured Sharepoint for the managers to populate with exposed staff names. Then the Occ Health nurses use that to communicate clearance status back to
> Managers and Infection Control. This certainly doesn't eliminate additional emails and phone calls, but it helps.
> 
> Amy Behrman,MD
> University of Pennsylvania
> 215-662-3192
>  
> 
> On Nov 17, 2015, at 11:06 AM, Hudson, T. Warner <TWHudson at mednet.ucla.edu> wrote:
> 
> Infection Prevention sends an e-mail to the department manager(s) including confirmation of organism, date(s) of exposure, locations and definition of exposure along with a tracking tool and instructions for the manager to include the names of employees meeting the aforementioned criteria and to follow up at Occupational Health.  This works great 95 % of the times except 4 pm on a  Friday when phone calls are added.
>  
> T. Warner Hudson, MD FACOEM, FAAFP
> Medical Director, Occupational and Employee Health
> UCLA Health System and Campus
> Office 310.825.9146
> Fax 310.206.4585
> Pager 800.233.7231  ID 27132
> E-mail twhudson at mednet.ucla.edu
> Website www.ohs.uclahealth.org
>  
> From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Higazi, Patricia
> Sent: Tuesday, November 17, 2015 6:02 AM
> To: 'MCOH/EH'
> Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure
>  
> We send notification to all relevant managers and they are responsible for contacting their staff via their call back tree.  We also have an alert flag on the first age of our intranet that has a message such at “pertussis exposure alert: units 8c, ER, Transport Respiratory etc., Contact Occupational health @ 88899” 
>  
> Patricia Higazi RN BSN COHN
> Occupational Health Director
> CHKD, Norfolk, VA
> Tel: (757) 668 7491
> Fax: (757) 668 8775
>  
> From: MCOH-EH [mailto:mcoh-eh-bounces+higazipj=chkd.com at mylist.net] On Behalf Of Thrasher, Terri
> Sent: Monday, November 16, 2015 8:51 PM
> To: MCOH/EH
> Subject: Re: [MCOH-EH] process for notifying employees of a potential exposure
>  
> We send notification to all.
> Ask that managers ensure that all either receive the email or are called if they are not at work.
>  
> From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Tebolt, Allison
> Sent: Monday, November 16, 2015 8:32 PM
> To: mcoh-eh at mylist.net
> Subject: [MCOH-EH] process for notifying employees of a potential exposure
>  
> List,
> Please share your most expeditious and efficient ways of notifying a large number of employees of their potential risk of exposure, particularly in off shifts such as weekends and holidays. Thank you.
> 
> Health Quest has a secure e-mail policy.
> 
> To learn more about this policy and how to send and receive confidential and sensitive information, click Here
> If you need assistance, please Send a message to the Help Desk or call 845-483-6789. 
> 
> The information contained in this e-mail is intended for the use of the named recipient only. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify me immediately by using your reply option to advise me of such error. Thank you
>  
> 
> IMPORTANT WARNING: This email (and any attachments) is only intended for the use of the person or entity to which it is addressed, and may contain information that is privileged and confidential. You, the recipient, are obligated to maintain it in a safe, secure and confidential manner. Unauthorized redisclosure or failure to maintain confidentiality may subject you to federal and state penalties. If you are not the intended recipient, please immediately notify us by return email, and delete this message from your computer.
> ---------------------------------------
> The MCOH-EH List is moderated by Joe Fanucchi MD FACOEM and Mike Band DO.
> List membership is free, but only subscribers may post to the list.
> To post send messages to: mcoh-eh at mylist.net
> To become a subscriber, or to change your subscription options (turn off email while you're on vacation, etc):   http://www.mcoh-eh.net
> MediTrax / Occupational Health Systems, Inc. provides financial support to ensure the list remains a free resource for the occupational health community.
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> List archives (public): http://mylist.net/archives/mcoh-eh/
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> Send administrative requests to: drjoe at meditrax.com
> ---------------------------------------
> 
> Health Quest has a secure e-mail policy.
> 
> To learn more about this policy and how to send and receive confidential and sensitive information, click Here
> If you need assistance, please Send a message to the Help Desk or call 845-483-6789. 
> 
> The information contained in this e-mail is intended for the use of the named recipient only. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify me immediately by using your reply option to advise me of such error. Thank you
> ---------------------------------------
> The MCOH-EH List is moderated by Joe Fanucchi MD FACOEM and Mike Band DO.
> List membership is free, but only subscribers may post to the list.
> To post send messages to: mcoh-eh at mylist.net
> To become a subscriber, or to change your subscription options (turn off email while you're on vacation, etc):   http://www.mcoh-eh.net
> MediTrax / Occupational Health Systems, Inc. provides financial support to ensure the list remains a free resource for the occupational health community.
> ---------------------------------------
> List archives (public): http://mylist.net/archives/mcoh-eh/
> ---------------------------------------
> Send administrative requests to: drjoe at meditrax.com
> ---------------------------------------
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