[MCOH-EH] Releasing the Entire Employee Health Chart

[Smith, Emma]

This is our practice too. I provide a summary page with each audited employee record and remain with the records at all times. The surveyors are usually appreciative as they may need guidance locating a specific record.


Emma S. Smith, RN, COHN
Coordinator, Employee Health Services
Mount Nittany Medical Center
1800 E. Park Avenue
State College, PA 16803
esmith at mountnittany.org<mailto:esmith at mountnittany.org>
Phone: (814) 234-6731
Fax: (814) 234-6179
Pager: 1202
LIFEFORWARD
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From: MCOH-EH [mailto:mcoh-eh-bounces+esmith=mountnittany.org at mylist.net] On Behalf Of Giovannetti, Mary
Sent: Thursday, June 23, 2016 3:01 PM
To: 'MCOH/EH'
Subject: Re: [MCOH-EH] Releasing the Entire Employee Health Chart

I do not release a chart to anyone. I bring the specific items to the surveyor and I sit there with it while they look at it.

Mary C Giovannetti, MSN, APRN, BC-FNP
Manager/Nurse Practitioner | Employee Health

[cid:image001.png at 01CFD7E5.AFEE0CD0]

853 North Church St, Suite 400 | Spartanburg, SC 29303
o: 864-560-6514 | f: 864-560-6509
e: mgiovannetti at srhs.com<mailto:mgiovannetti at srhs.com> | w: SpartanburgRegional.com<http://www.spartanburgregional.com/>

From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Kanchan Dibert
Sent: Thursday, June 23, 2016 2:40 PM
To: mcoh-eh at mylist.net<mailto:mcoh-eh at mylist.net>
Subject: [MCOH-EH] Releasing the Entire Employee Health Chart

I'm in a private 400 bed community hospital in North Carolina. We routinely send information from the Employee Health chart for regulatory review, such as when OSHA, the Joint Commission or  the NC Department of Health is on site. We send only specific information from the chart, such as vaccinations, TST's FIT tests pr Hep B immunity.

The hospital's "compliance" and "legal" departments are asking Employee Health Services to release the entire chart to them prior to these reviews. Does anyone do this, or release the entire employee health chart to any other departments owned by the hospital, or is it standard to release only information that's asked for to your own hospital's legal/compliance departments?

I would appreciate any input since I'm having trouble finding this specific information.
Thanks!



Kanchan P. Dibert MD
Medical Director, CaroMont Occupational Medicine and Employee Health
2555 Court Drive, Suite 120
Gastonia, NC 28054
Phone: 704.834.3070
Fax: 704.834. 3073
kanchan.dibert at caromonthealth.org<mailto:kanchan.dibert at caromonthealth.org>
caromonthealth.org







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