[MCOH-EH] COVID-19 vaccine recordkeeping

[Radke, Laura L. M.D.]

We have separate EMR’s for our employees and use Agility to document our employee health records.  Over the course of the past few years, we have worked with our IT department to move our annual influenza vaccination data to the employee’s EPIC charts.  They are told that this export of data will occur unless they complete an opt out form.  We have a small number of employees who do choose not to have data move from Agility to EPIC.  The transfer usually occurs after our flu campaign is complete and all of the numbers are final.

I am quite certain we will be doing the same thing with the COVID vaccine, although our numbers will be smaller and we still need to work out the export timing.

Laura L Radke, MD
Medical Director, F&MCW Occupational Health Services
Froedtert & the Medical College of Wisconsin Workforce Health

From: MCOH-EH <mcoh-eh-bounces at mylist.net> On Behalf Of Abhijay Karandikar via MCOH-EH
Sent: Tuesday, November 24, 2020 8:16 AM
To: mcoh-eh at mylist.net
Cc: Abhijay Karandikar <dr_abhik at yahoo.com>
Subject: [MCOH-EH] COVID-19 vaccine recordkeeping

I wanted to get some insight from all of you to see what OSHA states in terms of keeping personnel medical records separate from general medical records for vaccines. For those of you who have separate OH EMRs, are you transmitting vaccine (eg. flu vaccine) records to EPIC? Specifically, in case of COVID-19 vaccine, where will you be storing vaccine records?

Our system plans to track administration and record doses, etc. in EPIC. Would it need to be in the OH EMR as well? Is there regulatory guidance on this?

A Happy Thanksgiving to all!
Thanks and stay safe!

Abhijay

Abhijay P. Karandikar, MD, MPH, FACOEM

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