[MCOH-EH] Employee requests for their own records MCOH-EH Digest, Vol 252, Issue 344

[Sharon Petersen]

We require a HIPAA compliant authorization form to release employee health records to employees.

Sharon Petersen, MSN, MHA,RN, COHN/CM
Director, Employee Health Operations
Intermountain Healthcare

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Subject: MCOH-EH Digest, Vol 252, Issue 344

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Today's Topics:

   1.  Employee requests for their own records (Angeli Mancuso)
   2. Re:  Employee requests for their own records
      (Thrasher, Terri (Terri))
   3. Re:  Employee requests for their own records (Moody, Mark F.)


----------------------------------------------------------------------

Message: 1
Date: Tue, 21 Nov 2017 17:21:24 +0000
From: Angeli Mancuso <a1mancus at sbch.org>
To: MCOH/EH <mcoh-eh at mylist.net>
Subject: [MCOH-EH] Employee requests for their own records
Message-ID:
	<99397D0860E39A44A70507C0F3B06BBD48CE5841 at EXCHMB3.sbch.org>
Content-Type: text/plain; charset="utf-8"

If an employee requests a copy of their own employee health records?like TB screening and flu vaccination?does your organization require an Authorization of Release of Information to be on file? This would be the process for requesting records from our medical records department and our compliance folks are thinking we in Employee Health should have the same requirements.

What do you all do?

Angeli Mancuso, RN, COHN-S/CM
Manager, Employee Health & Safety | Cottage Health P.O Box 689 | 400 W. Pueblo St | Santa Barbara, CA 93102-0689
Office: (805) 569-7866 |  Fax: (805) 569-8271 a1mancus at sbch.org<mailto:a1mancus at sbch.org> | cottagehealth.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.cottagehealth.org_&d=DwICAg&c=II16XUCNF0uj2WHDMBdftpHZzyfqZU4E6o4J8m7Yfh-XF5deecOtjPXuMFvj1uWy&r=OMiruqkyeeRPiGKsXq9uKWtTLoMNZ3bMACcvvCq4FNU&m=BmKL-1p6Tu_eobZpa35YntbdhWAp3bTNu4it_eWC6H4&s=qQPDdVRRe4YBiuYYQjP7ZKCCry8hooo_QN5FlKBhX2Y&e= > www.lifewhereyouloveit.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lifewhereyouloveit.org_&d=DwICAg&c=II16XUCNF0uj2WHDMBdftpHZzyfqZU4E6o4J8m7Yfh-XF5deecOtjPXuMFvj1uWy&r=OMiruqkyeeRPiGKsXq9uKWtTLoMNZ3bMACcvvCq4FNU&m=BmKL-1p6Tu_eobZpa35YntbdhWAp3bTNu4it_eWC6H4&s=fDrxqsWriMPgKOTeukKub6X_otBRHgNgNHUE1FhCEuo&e= >



________________________________

CH Disclaimer: This electronic mail message is intended exclusively for the individual or entity to which it is addressed. This message, together with any attachment, may contain confidential and privileged information. Any views, opinions or conclusions expressed in this message are those of the individual sender and do not necessarily reflect the views of Cottage Health, its subsidiaries or affiliates. This document may also contain information covered under the Health Insurance Portability and Accountability Act (HIPAA, PL 104-191) and implementing regulations and must be protected in accordance with those provisions. Re-disclosure without patient consent or as otherwise permitted by law is prohibited. Any unauthorized review, retransmission, use, printing, copying, retention, disclosure, distribution or the taking of any action in reliance upon this information by persons or entities other than the intended recipient is strictly prohibited and may be unlawful. If you have received this message in error, please immediately advise the sender by reply email message to the sender and delete all copies of this message from your system without copying.

________________________________
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Message: 2
Date: Tue, 21 Nov 2017 17:27:49 +0000
From: "Thrasher, Terri (Terri)" <Terri.Thrasher at cchmc.org>
To: MCOH/EH <mcoh-eh at mylist.net>
Subject: Re: [MCOH-EH] Employee requests for their own records
Message-ID: <d054fe657fcc4e67b48a96a28c517f7c at cchmc.org>
Content-Type: text/plain; charset="utf-8"

We require that to obtain employee medical records.
Terri

From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Angeli Mancuso
Sent: Tuesday, November 21, 2017 12:21 PM
To: MCOH/EH <mcoh-eh at mylist.net>
Subject: [MCOH-EH] Employee requests for their own records

If an employee requests a copy of their own employee health records?like TB screening and flu vaccination?does your organization require an Authorization of Release of Information to be on file? This would be the process for requesting records from our medical records department and our compliance folks are thinking we in Employee Health should have the same requirements.

What do you all do?

Angeli Mancuso, RN, COHN-S/CM
Manager, Employee Health & Safety | Cottage Health P.O Box 689 | 400 W. Pueblo St | Santa Barbara, CA 93102-0689
Office: (805) 569-7866 |  Fax: (805) 569-8271 a1mancus at sbch.org<mailto:a1mancus at sbch.org> | cottagehealth.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.cottagehealth.org_&d=DwICAg&c=II16XUCNF0uj2WHDMBdftpHZzyfqZU4E6o4J8m7Yfh-XF5deecOtjPXuMFvj1uWy&r=OMiruqkyeeRPiGKsXq9uKWtTLoMNZ3bMACcvvCq4FNU&m=BmKL-1p6Tu_eobZpa35YntbdhWAp3bTNu4it_eWC6H4&s=qQPDdVRRe4YBiuYYQjP7ZKCCry8hooo_QN5FlKBhX2Y&e= > www.lifewhereyouloveit.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lifewhereyouloveit.org_&d=DwICAg&c=II16XUCNF0uj2WHDMBdftpHZzyfqZU4E6o4J8m7Yfh-XF5deecOtjPXuMFvj1uWy&r=OMiruqkyeeRPiGKsXq9uKWtTLoMNZ3bMACcvvCq4FNU&m=BmKL-1p6Tu_eobZpa35YntbdhWAp3bTNu4it_eWC6H4&s=fDrxqsWriMPgKOTeukKub6X_otBRHgNgNHUE1FhCEuo&e= >



________________________________

CH Disclaimer: This electronic mail message is intended exclusively for the individual or entity to which it is addressed. This message, together with any attachment, may contain confidential and privileged information. Any views, opinions or conclusions expressed in this message are those of the individual sender and do not necessarily reflect the views of Cottage Health, its subsidiaries or affiliates. This document may also contain information covered under the Health Insurance Portability and Accountability Act (HIPAA, PL 104-191) and implementing regulations and must be protected in accordance with those provisions. Re-disclosure without patient consent or as otherwise permitted by law is prohibited. Any unauthorized review, retransmission, use, printing, copying, retention, disclosure, distribution or the taking of any action in reliance upon this information by persons or entities other than the intended recipient is strictly prohibited and may be unlawful. If you have received this message in error, please immediately advise the sender by reply email message to the sender and delete all copies of this message from your system without copying.

________________________________
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Message: 3
Date: Tue, 21 Nov 2017 17:31:02 +0000
From: "Moody, Mark F." <MMoody at uchs.org>
To: MCOH/EH <mcoh-eh at mylist.net>
Subject: Re: [MCOH-EH] Employee requests for their own records
Message-ID:
	<6CC7FC31E912824BBA10441A1645CEE9E9D2EC71 at UCHEXCHMB01.uchs.org>
Content-Type: text/plain; charset="utf-8"

Yes.  We require a release to be completed.

Mark Moody, MS, CWCP, SHRM-SCP
[https://urldefense.proofpoint.com/v2/url?u=https-3A__bcert.me_bc_html_img_badges_generated_badge-2D5515.png&d=DwICAg&c=II16XUCNF0uj2WHDMBdftpHZzyfqZU4E6o4J8m7Yfh-XF5deecOtjPXuMFvj1uWy&r=OMiruqkyeeRPiGKsXq9uKWtTLoMNZ3bMACcvvCq4FNU&m=BmKL-1p6Tu_eobZpa35YntbdhWAp3bTNu4it_eWC6H4&s=M12R4OhEaHS-6ORD9t7lRqunZ2nSeG-i3nWoNXl732I&e= ] Director of Occupational Health Board of Directors, The Upper Chesapeake Health Foundation
[Description: Description: Description: UMUCHLogoEmail]
520 Upper Chesapeake Drive, Suite 211
Bel Air, MD 21014
Phone: 443-643-4805
Fax: 443-643-3421
Mobile: 443-825-6499
MMoody at uchs.org<mailto:MMoody at uchs.org>



From: MCOH-EH [mailto:mcoh-eh-bounces at mylist.net] On Behalf Of Angeli Mancuso
Sent: Tuesday, November 21, 2017 12:21 PM
To: MCOH/EH <mcoh-eh at mylist.net>
Subject: [MCOH-EH] Employee requests for their own records

WARNING: This message originated outside UMUCH. Proceed with caution.
________________________________
If an employee requests a copy of their own employee health records?like TB screening and flu vaccination?does your organization require an Authorization of Release of Information to be on file? This would be the process for requesting records from our medical records department and our compliance folks are thinking we in Employee Health should have the same requirements.

What do you all do?

Angeli Mancuso, RN, COHN-S/CM
Manager, Employee Health & Safety | Cottage Health P.O Box 689 | 400 W. Pueblo St | Santa Barbara, CA 93102-0689
Office: (805) 569-7866 |  Fax: (805) 569-8271 a1mancus at sbch.org<mailto:a1mancus at sbch.org> | cottagehealth.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__cp.mcafee.com_d_5fHCN8g3xESy-2DyyCYMqehPVISyyMMOepjoKrhhoop7cFL8CPpISToDjw09ItpwwaTuso5nk4ShOaa8GYVF0lo-2DN0ld7abz0HHXXO3PyrbRZdCPpIS02JmsZ8-2Dj-5FjVA-2D00UrdInodCXCQPrNKVJUSyrh&d=DwICAg&c=II16XUCNF0uj2WHDMBdftpHZzyfqZU4E6o4J8m7Yfh-XF5deecOtjPXuMFvj1uWy&r=OMiruqkyeeRPiGKsXq9uKWtTLoMNZ3bMACcvvCq4FNU&m=BmKL-1p6Tu_eobZpa35YntbdhWAp3bTNu4it_eWC6H4&s=IpNgI2_T0Og8U14g0am-VP5hyQ4XhPJVSB1TzZGkwyc&e= > https://urldefense.proofpoint.com/v2/url?u=http-3A__cp.mcafee.com_d_k-2DKr6xASy-2DyyCYMqehPVISyyMMOepjoKrhhoop7cFL8CPpISToDjw09ItpwwaTuso5nk4ShOaa8GYVF0lo-2DN0ld7abz0HHXXO3PyrbRZdCPpIS02fAXVwDYvblrfGp-2Dk-2D00UrdInodCXCQPrNKVJUSyrh&d=DwICAg&c=II16XUCNF0uj2WHDMBdftpHZzyfqZU4E6o4J8m7Yfh-XF5deecOtjPXuMFvj1uWy&r=OMiruqkyeeRPiGKsXq9uKWtTLoMNZ3bMACcvvCq4FNU&m=BmKL-1p6Tu_eobZpa35YntbdhWAp3bTNu4it_eWC6H4&s=0rKCwILhMl1ghRrOedLIp6LodmLzWwARyNCjyBdBav0&e= 



________________________________

CH Disclaimer: This electronic mail message is intended exclusively for the individual or entity to which it is addressed. This message, together with any attachment, may contain confidential and privileged information. Any views, opinions or conclusions expressed in this message are those of the individual sender and do not necessarily reflect the views of Cottage Health, its subsidiaries or affiliates. This document may also contain information covered under the Health Insurance Portability and Accountability Act (HIPAA, PL 104-191) and implementing regulations and must be protected in accordance with those provisions. Re-disclosure without patient consent or as otherwise permitted by law is prohibited. Any unauthorized review, retransmission, use, printing, copying, retention, disclosure, distribution or the taking of any action in reliance upon this information by persons or entities other than the intended recipient is strictly prohibited and may be unlawful. If you have received this message in error, please immediately advise the sender by reply email message to the sender and delete all copies of this message from your system without copying.

________________________________
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End of MCOH-EH Digest, Vol 252, Issue 344
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